Institute of Genealogy and Historical Research.
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Sunday, 23 July 2017

12:00 p.m. – 5:00 p.m.

University of Georgia Center for Continuing Education & Hotel
1197 S. Lumpkin Street, Athens, GA 30602

Exhibitors should be historical or genealogical societies or companies; university presses; or an individual or group that sells products, software, or tools for genealogy.

There is room for 25–30 tables throughout the space.

Exhibitors may register using the IGHR Exhibitor Registration Application. Applications will be processed in the order received. Expo registration application deadline is 13 July 2017.

Click here for a PDF of this information.

General Information:

Set up: Sunday, 23 July 2017 from 9:30 a.m. – 12:00 p.m..

Be sure to check in first with IGHR Registration to get your registration materials!

Expo ends at 5:00 p.m. Please plan to have information and someone at your table until that time.

Plan to be finished with dismantling by 10:00 p.m. on Sunday, 23 July 2017.

Exhibit Space (5' × 8'):

All spaces include the following amenities:

  • One 3' × 6' draped and skirted table
  • 2 Chairs
  • 1 Table Tent Sign
  • Free Wi-Fi

Tables for nonprofit 501(c)3 organizations:

  • Tables with electrical power - $50.00 each
  • Tables without power - $25.00 each

Tables for businesses and for-profit organizations:

  • Tables with electrical power - $100.00 each
  • Tables without power - $70.00 each

There are large trash and recycling containers throughout the exhibit area.

Guidelines

All vendors, exhibits, and displays must be directly related to and supportive of the Institute of Genealogy and Historical Research (IGHR) Conference, appropriate to the overall mission of the Georgia Center, and compliant with the University of Georgia Solicitation Policy.

Organizers may advertise and sell products or services in the exhibit area to participants attending the conference. The Georgia Center reserves the right to refuse space to any organization or activity that fails to meet the guidelines of the University of Georgia Solicitation Policy. Companies and programs in direct competition with the Georgia Center or the University of Georgia will not be accepted for exhibiting.

Any activity involving an open flame or heat is prohibited. The Georgia Center follows State of Georgia statutes which prohibit the possession of weapons (including firearms whether operable or inoperable, swords, knives with blades over 2 inches in length, etc.) on University property.

The rights to all food and beverage concessions are reserved by the Georgia Center. All food and beverage served at the Georgia Center must be purchased from the Georgia Center (with the exception of food and beverage in private hotel rooms and suites).

Parking

Parking is available in the South Campus deck adjacent to the Georgia Center. The cost is $10.00 per day.

Unloading Your Exhibit

Please unload your exhibit at the Georgia Center’s Lumpkin Street entrance, which faces the South Campus Parking Deck. Use of the Georgia Center’s front entrance circle for exhibit loading/unloading is not allowed.

Georgia Sales Tax

You will need to fill out and file sales tax form FS-32 Miscellaneous Events form to Georgia Department of Revenue for items you sell at the event. The County of sales is Clarke and the amount of Tax in Athens-Clarke is 7%. This form must be mailed to the address on the tax form within three days after the event.

Receiving, Storage, and Shipping

For information, please visit https://webapps.georgiacenter.uga.edu/vendorShipping/

This page outlines charges and procedures for shipping exhibit materials to and from the Georgia Center.

Please contact Laura W. Carter, IGHR Director if you have questions.

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